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To change the source data for an Excel pivot table, follow these To rename some fields, or add different fields to the pivot table. NOTE: After changing to a different source table, you might need Region, without revealing the West region's data. To use that source, and then it can be send to a manager in the East In this example, a new table has been created, Occasionally, you might need to change a pivot table, so it usesĪ different data source. New data, but a better solution is to create a dynamic source, andīase the pivot table on that. You can adjust the source range when necessary, so it includes any Row in the range reference - in this example, change from Orders!$A$1:$H$ 9

In the Change PivotTable Data Source window, type the new ending.

To manually adjust the static source range: In the screen shot above, the Data Source range refers to Orders!$A$1:$H$9,Īnd it can be manually adjusted, to include row 10. Sheet and range, it does not adjust automatically when new data isĪdded. If a pivot table's source data is a static reference to a specific In the pivot table, unless the Data Source is adjusted. In the screen shot below, the source data range ends at row 9, andĪ new record has been added in row 10. This may beĪ reference to a sheet and range of cells, such asīehind the dialog box, you can see the source range on the worksheet, The the source table or range in the Table/Range box. The Change PivotTable Data Source dialog box opens, and you can see

In the Data group, click the top section of the Change Data Source.

Tab (in Excel 2010, click the Options tab).

On the Ribbon, under the PivotTable Tools tab, click the Analyze.

It can be difficult to locate the exact source for the pivot table,įollow these steps, to find the source data for a pivot table: In the source data, or change the existing records.

Locate the Source DataĪfter a pivot table has been created, you might want to add new records The sample file to follow along with the video. The written instructions are below the video, and you can download It will adjust automatically, if new rows are added.

NOTE: For a long term solution, use a named Excel table, as aĭata source.

Then check the data source, to make sure it includes all the rowsĪnd columns that you need. In this video, you'll see how to locate the pivot table data source, Pivot Table Tools Locate and Fix Source Data